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REQUEST FOR PROPOSALS

DEMOLITION AND SITE RESTORATION - OLD JAIL AND SHERIFF'S OFFICE

Notice is hereby given that the Board of Commissioners of Brown County, Indiana will receive sealed proposals for demolition and site restoration work as follows:

Proposals will be opened at a meeting of the Board of Commissioners on September 15, 2010, at 7:00 p.m. in the Commissioners Meeting Room located on the Second Floor of the Brown County Office Building at 120 Locust Lane, Nashville, Indiana 47448. All proposals must be filed with the Brown County Auditor, First Floor of the Brown County Office Building at 120 Locust Lane, P.O. Box 37, Nashville, Indiana 47448, no later than September 10, 2010, at 4:00 p.m. The selected proposal, if any, will be announced at a meeting of the Board of Commissioners on September 22, 2010, at 7:00 p.m. at the Commissioners meeting location stated above.

By submitting a proposal, each person represents that he has visited the site, is fully acquainted with existing conditions, and understands the requirements of the work he or she proposes to complete pursuant to the documents submitted by him or her. He or she further represents that he or she has examined and thoroughly understands the proposal will produce the results required by this request and said documents.

By submitting a proposal, each person represents and guarantees that his or her company is properly bonded and licensed to perform the required work and is registered with all Federal, State and Local agencies with which such registration is required.

I. SCOPE OF WORK - Provide all labor, material, plant and equipment to demolish structures or partial structures as indicated below, and remove from site: A. Remove all structures on property commonly described as the Old County Jail or County Law Enforcement Building, located at 30 Old School Way, Nashville, Indiana 47448. B. Remove all structures on property commonly described as the Old Sheriff's Office, located at 39 North Van Buren Street, Nashville, Indiana 47448.

II. FORM OF PROPOSAL - All proposals shall be submitted in the following format: Five paper copies and one electronic copy in PDF format of the proposal shall be submitted. The first page of all copies shall be a completed county bid summary form. All proposals shall include: A. A non-collusion affidavit, executed and notarized. B. A certified check or bid bond equal to (10%) ten percent of the bid. C. A performance bond in an amount equal to (100%) one hundred percent of the contract price. The surety on the performance bond cannot be released for (1) one year. D. Certificates of insurance or binding commitments therefore should the proposal be accepted, and all securities in the form of bonds or checks and copies of licenses as required in this request. A retainage in the amount of ten percent (10%) will be reserved by Brown County until final acceptance of the completed work. The Brown County Commissioners reserve the right to reject and or all proposals and to waive any irregularities in any or all proposals.

III. SCOPE OF WORK - DEMOLITION: Demolition shall consist of: A. Removal of all structures, including plumbing, heating, ventilating, air-conditioning and electrical materials, basement, footing and foundations from the site; and B. removal of all trim, finishes, accessories and appurtenances from the project site.

IV. DISPOSAL OF MATERIALS - All demolished material shall be removed from the site and either recycled (which is preferred) or transported to an approved sanitary landfill in accordance with the requirements of the Indiana Department of Environmental Management. Copies of certified trip tickets or dumpster logs shall be provided to County upon request. All demolished concrete basement and foundation material shall have any rebar cut so it does not protrude from the concrete and it shall be delivered to a location designated by the Brown County Highway Superintendent. The Highway Superintendent shall have the right to refuse and reject any such material he deems unsuitable or not needed for use by the Highway Department, in which case it shall be disposed of as outlined in the preceding paragraph. Contractor must consult with the Highway Superintendent to determine the form and amount of material acceptable to the Highway Department.

V. SCOPE OF WORK - SITE RESTORATION - Site restoration shall include the following: A. All excavations from basements, crawl spaces, footing and foundations to the existing adjacent grades shall be filled with an approved backfill material. Said fill shall be to the existing grade surrounding the site. Said fill shall permit the initial use of the site as a park, picnic area or yard, finished with at least six inches of clean topsoil. Said fill shall also be compacted so as to permit no settling of the ground after completion of the work. Said fill shall also meet or exceed any requirements (including but not limited to building foundation requirements) imposed by the United States, the State of Indiana or Brown County for the future construction of a multi-story brick building on the site. Filling of the excavations shall be monitored by generally acceptable means, such as Proctor tests, California Test 216, or other suitable method agreed by the parties, and all results of any such tests shall be disclosed to Brown County upon completion of the tests. B. After installation of the fill, the site shall be seeded with the same perennial grass as now growing on the adjacent Courthouse lawn and graded to the satisfaction of County to substantially the same contour as the Courthouse lawn. No erosion of the site during and after its demolition and restoration shall be permitted.

VI. MATERIALS - Contractor shall specify the amount and type of backfill material it recommends to best perform the site restoration as set forth above. Contractor shall state, in detail, how such material shall be installed and the standards satisfied by the material and the installation.

VII: GENERAL CONDITIONS OF THE PROJECT - A. Certificate of Public Liability Insurance in the amount of five million dollars ($5,000,000.00) naming Brown County as additionally insured. B. Workman's Compensation for Contractor employees. C. Certificate of Property Insurance in the amount of five million dollars ($5,000,000.00) naming Brown County as additionally insured. D. Indemnification of Brown County against all claims arising from Contractor's work. E. Safety of Persons and Property: Contractor shall take reasonable precautions for the safety of, and shall provide all reasonable protection to prevent damage, injury or loss to the persons and property of: 1. the public; 2. employees of Brown County; 3. employees of Contractor; 4. all other persons with whom Contactor interacts in the performance of the work who may be affected thereby; and 5. other property at the site or adjacent thereto, such as tress, shrubs, lawns, walks, pavements, roadways, structures and utilities not scheduled for demolition. Contractor shall observe all applicable Federal, State and Local work safety laws, ordinances, rules and regulations. E. Preservation of Courthouse and its operations and other businesses and residences. Contractor shall not cause or permit any damage to the Brown County Courthouse, which is adjacent to the structures to be removed and area to be restored. Contractor shall not cause or permit disruption to the court or any of the government offices housed within the Courthouse. Contractor recognizes that to prevent such disruption, it may be necessary for certain operations to be performed on weekends or other days the court and other government offices are closed. Contractor shall not cause or permit any damage to any business, residence or person in Nashville, Indiana, and it shall not unreasonably impair the operation or habitability of any business or residence therein. Contractor shall use all reasonable means to eliminate dust and noise resulting from its operations. F. Permits. Contractor shall be responsible for obtaining demolition permits and any other permits required for the work, and shall be responsible for all other costs and fees attendant to the work, such as landfill and recycling fees. G. Utilities. Contractor shall be responsible for ensuring that all utilities and gas lines at the site are disconnected prior to demolition. Contractor shall not cause interruption of any public utility service to any other person, governmental office, business or residence. H. Price. The estimated amount contained in Contractor's proposal is the maximum Contractor may charge for the specified work. I. Environmental. The structure must be sprayed down with water during demolition to reduce the amount of dust created. Contractor is responsible for providing or accessing the water. Contractor shall observe all applicable Federal, State and Local environmental laws, ordinances, rules and regulations. J. Clean-up. Contractor shall clean up all dirt and debris caused by the work from the streets, sidewalks and parking lots to prevent its entry into the storm sewer systems and to permit the unfetted and safe use of such areas. K. Cost of equipment and supplies. Cost of equipment and supplies necessary to perform the work, including dumpsters, shall be borne by the contractor. L. Other costs. Cost of clean-up, dust and noise abatement measures shall be borne by Contractor, including but not limited to water. Payment of subcontractors, if any, shall be the responsibility of the Contractor.

VII. VALIDITY OF PROPOSALS - Proposals shall be valid and not withdrawn for a period of not less than thirty (30) days.

VIII. DURATION OF THE PROJECT - Demolition shall not commence before November 6, 2010. All demolition, removals and site restoration shall be substantially complete in forty five (45) days.

IX. CONTACT AGENCY - With the exception of the form, amount and disposition of recovered foundation and basement materials, for which questions shall be directed to the Highway Superintendent, questions regarding this request shall be directed to: Board of Commissioners of Brown County, Indiana, Dr. Michael Thompson, County Resource Manager, P.O. Box 37, Nashville, IN 47448-0037, (812) 988-5485, (812) 988-4901.

Additionally, project and bid specifications may be acquired at the Auditor's office during normal business hours. Pre-bid meeting, 9:00 A.M., August 30, 2010, County Office Building, Large Meeting Room.

*Concerning V. SITE RESTORATION - The Commissioners request that an alternate bid be included for the site restoration: All excavations from basements, crawl spaces, footing and foundations to the existing adjacent grade shall be filled with an approved backfill material. Said fill shall be to the existing grade surrounding the site. Said fill shall permit the initial use of the site as a park, picnic area or yard, finished with at least 6 inches of clean topsoil. Said fill also be compacted so as to permit no settling of the ground after completion of the work. After installation of the fill, the site shall be seeded with the same perennial grass as now growing on the adjacent Courthouse lawn and graded to the satisfaction of County to substantially the same contour as the Courthouse lawn. No erosion of the site during and after its demolition and restoration shall be permitted.

August 25, Sept. 1, 2010 10-242

 

  • April 25
    Euchre
    6 p.m. Sycamore Valley Center, 746 Memorial Drive (fairgrounds)
  • April 25
    Dave Miller at Abe Martin Lodge
    5:30 to 7:30 p.m. Abe Martin Lodge, Brown County State Park
  • April 25
    Wildflower foray slated at historic site
    TC Steele State Historic Site, 4220 T.C. Steele Road, Belmont
  • April 25
    Indiana Wine Fair returns to Story Inn
    12:30 to 7 p.m. Story Inn, 6404 State Road 135 South
  • April 25
    Chamber of Commerce to host ribbon cutting for BC Community Foundation
    2 p.m. BC Community Foundation, 209 N. Van Buren St
  • April 25
    Art classes set for fourth Saturdays at winery
    3 to 5 p.m. Chateau Thomas Winery, Coachlight Square, 225 S. Van Buren St.
  • April 25
    Women invited for free day of pampering
    10 a.m. to 3 p.m. Hope for Hearts Farm, 1005 State Road 45, 1 mile west of 135/Bean Blossom
  • April 25
    Grand opening of gun, sporting goods store slated
    10 a.m. to 5 p.m. Buck Shot Sporting Goods, 175 S. Jefferson St.
  • April 25
    Youth art show award presentation
    1 to 5 p.m. BC Art Guild, 48 S. Van Buren St.
  • April 25
    Plant sale planned at state park
    9 a.m. until all sold Brown County State Park, State Road 46 East
  • April 25
    Craft fair to support Brown County 4-H
    9 a.m. to 3 p.m. fairgrounds
  • April 25
    Johnson County REMC annual meeting
    10 a.m. Franklin Community High School, 2600 Cumberland Dr.
  • April 25
    Annual library plant sale
    9 a.m. to noon Library, 205 N. Locust Lane
  • April 25
    Morel Mushroom Festival at music park
    9 a.m. to midnight Bill Monroe Music Park, 5163 State Road 135 North, Bean Blossom
  • April 26
    County history center dedication slated
    2 p.m. Brown County History Center, 90 E. Gould
  • April 26
    Wildflower foray slated at historic site
    TC Steele State Historic Site, 4220 T.C. Steele Road, Belmont
  • April 26
    'McFarland, USA' at the Playhouse
    4 p.m., 7 p.m. BC Playhouse, 70 S. Van Buren St.
  • April 26
    Morel Festival gospel service at music park
    10 a.m. Bill Monroe Music Park, 5163 State Road 135 North, Bean Blossom
  • April 26
    Southern gospel quartet at Gnaw Bone church
    9 a.m. Country Gospel Music Church, 5181 State Road 46 East
  • April 26
    Dave Miller at Abe Martin Lodge
    Noon to 2 p.m. Brown County State Park, State Road 46 East
  • April 27
    BC Alcoholic Beverage Board
    11 a.m. County Office Building, 201 N. Locust Lane
  • April 28
    Euchre
    6 p.m. Sycamore Valley Center, 746 Memorial Drive (fairgrounds)
  • April 28
    BC Convention & Visitors Bureau
    8:30 a.m. Brown County State Park, 1450 State Road 46 East (north entrance)
  • April 28
    BC Area Plan Commission
    6 p.m. County Office Building, 201 N. Locust Lane
  • April 28
    Open 12-step meeting in New Bellsville area
    8 p.m. Harmony Baptist Church, 3999 Mt. Liberty Road, New Bellesville
  • April 29
    BC Board of Zoning Appeals
    6 p.m. County Office Building, 201 N. Locust Lane
  • April 29
    Jeff Foster at Hobnob restaurant
    6 to 8 p.m. Hobnob, 17 W. Main St.
  • April 29
    Lake Lemon Conservancy District Board
    6 p.m. Benton Township Senior Center, 7606 State Road 45, Unionville
  • April 29
    BC Sheriff's Merit Board
    4 p.m. Sheriff's Office, Law Enforcement Center, 55 State Road 46 East
  • April 30
    Go Club at the library
    4 to 6 p.m. Brown County Public Library, 205 N. Locust Lane
  • April 30
    WRAPS
    7 to 9 p.m. Library, 205 N. Locust Lane
  • April 30
    Gospel jam & sing at Gnaw Bone church
    6:30 p.m. Country Gospel Music Church, 5181 State Road 46 East
  • May 1
    Bingo
    5 p.m. Fruitdale Fire Station, 5200 State Road 135 North, Bean Blossom
  • May 1
    Antique tractor, engine and machinery show at the fairgrounds
    7 a.m. to 6 p.m. Brown County 4-H fairgrounds
  • May 1
    'Back to the Future' at the Playhouse
    7 p.m. BC Playhouse, 70 S. Van Buren St.
  • May 2
    Euchre
    6 p.m. Sycamore Valley Center, 746 Memorial Drive (fairgrounds)
  • May 2
    Dave Miller at Abe Martin Lodge
    5:30 to 7:30 p.m. Brown County State Park, State Road 46 East
  • May 2
    Morel Mushroom sale & festival at state park Nature Center
    10 a.m. to 4 p.m. Brown County State Park, 1450 State Road 46 East (north entrance)
  • May 2
    Antique tractor, engine and machinery show at the fairgrounds
    7 a.m. to 3 p.m. Brown County 4-H fairgrounds
  • May 2
    Spring Blossom Festival dance planned
    6 to 10 p.m. The Seasons Lodge, 560 State Road 46 East
  • May 2
    Spring Blossom Parade and food drive downtown
    11 a.m. downtown Nashville
  • May 3
    Read to a dog at the library
    2 to 3:30 p.m. Library, 205 N. Locust Lane
  • May 3
    Dave Miller at Abe Martin Lodge
    Noon to 2 p.m. Brown County State Park, State Road 46 East
  • May 3
    'The Second Best Exotic Marigold Hotel' at the Playhouse
    4 p.m., 7 p.m. BC Playhouse, 70 S. Van Buren St.
  • May 3
    Antique tractor, engine and machinery show at the fairgrounds
    7 a.m. to 1:30 p.m. Brown County 4-H fairgrounds
  • May 5
    Euchre
    6 p.m. Sycamore Valley Center, 746 Memorial Drive (fairgrounds)
  • May 5
    Open 12-step meeting in New Bellsville area
    8 p.m. Harmony Baptist Church, 3999 Mt. Liberty Road, New Bellesville
  • May 6
    Jeff Foster at Hobnob restaurant
    6 to 8 p.m. Hobnob, 17 W. Main St.
  • May 7
    WRAPS
    7 to 9 p.m. Library, 205 N. Locust Lane
  • May 7
    Gospel jam & sing at Gnaw Bone church
    6:30 p.m. Country Gospel Music Church, 5181 State Road 46 East
  • May 7
    BC photography club
    7 to 9 p.m. Library, 205 N. Locust Lane
  • May 8
    Bingo
    6 p.m. Fruitdale Fire Station, 5200 State Road 135 North, Bean Blossom
  • May 9
    Free community breakfast at Sprunica church
    8 to 10 a.m. Sprunica Baptist Church, 3902 Sprunica Road
  • May 9
    Open house conducted at New Song
    9 to 11 a.m. New Song Mission, 7202 Keith Donaldson Road, Freetown
  • May 11
    BC Election Board
    2 p.m. County Office Building, 201 N. Locust Lane
  • May 13
    Jeff Foster at Hobnob restaurant
    6 to 8 p.m. Hobnob, 17 W. Main St.
  • May 14
    Local Coordinating Council
    8 a.m. Comm. Corrections Office, Suite B, lower level of Veterans Hall, 902 Deer Run Lane,
  • May 16
    Dave Miller at Abe Martin Lodge
    5:30 to 7:30 p.m. Abe Martin Lodge, Brown County State Park
  • May 16
    Rock & mineral club
    6 p.m. Extension Office, 802 Memorial Drive at the fairgrounds
  • May 16
    Historic site hosts outdoor art contest
    7 a.m. to 4 p.m. TC Steele State Historic Site, 4220 T.C. Steele Road, Belmont
  • June 20
    Pollinator Awareness Day at state park Nature Center
    9 a.m. to 4 p.m. Brown County State Park, 1450 State Road 46 East (north entrance)