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REQUEST FOR PROPOSAL/QUALIFICATIONS

REQUEST FOR PROPOSAL/QUALIFICATIONS

CDBG Disaster Recovery Appropriation 1

Brown County Flood Home Buyout Match Program

June 30, 2010

Brown County Commissioners are seeking proposals for grant administration/technical assistance services appropriate to the implementation of a CDBG Disaster Recovery Appropriation 1 Matching Grant that has been received from Indiana Housing & Community Development Authority. The county is prepared to begin the process for acquiring the properties as soon as an administrator is selected.  The term of the project is greatly dependent upon the receipt of the FEMA funds, but is likely to last 18 months. In order to be considered, the proposal must be received at the office of the Resource Manager, P.O. Box 37, 201 N Locust Lane, Nashville, IN 47448; Attention Holly Catron by 4 p.m. on Friday, July 16, 2010.  Please label your sealed envelope "IHCDA DR1 Administrative Proposal". Please provide 4 copies of the proposal.

The contract will be awarded to the most reasonable, responsible and responsive offeror whose proposal is within the competitive range and determined to be the most advantageous to the Brown County Commissioners.

A.  SCOPE OF SERVICES:  The offeror shall perform as directed by Brown County Commissioners, all of the necessary services required to assist and advise the Brown County Commissioners on implementing the above reference IHCDA grant.  The described services shall include:  General Administrative Services: Providing assistance with procurement of all services that will be paid for from the IHCDA DR1 Funds including but not limited to appraisers, title companies, architect, demolition contractors;  Facilitation of the appraisals with the owner of the home and the appraiser;  Preparation of a purchase agreement and explanation of the appraisals and how the offer amount was determined to provide to the homeowner;  Oversee the execution of purchase agreements with the homeowner and the county;  Coordinate closing with title company, commissioners and auditor;  Preparation of paperwork to draw down funds to purchase the homes, pay for services and the demolition;  Maintaining ledgers and hard documentation of payments;  Managing files for each address containing all pertinent information for that transaction;  Preparing and submitting any required paperwork to IHCDA - including but not limited to semi-annual reports, closeout document, set up reports and completion reports;  Also responsible for ongoing coordination and reporting to make sure the project keeps moving and that everyone is well informed of the progress.

B.  PROPOSAL CONTENTS:  The proposal must include sufficient information to provide for adequate evaluation.  At a minimum, the submitted proposal must include a detailed description of the scope of work to be provided, including the specific approach and contents of the services that will be involved.  A quality proposal should be organized following the seven (7) Evaluative Factors to assist in the selection process.

C.  PROPOSAL EVALUATION REVIEW FACTORS:  Proposals will be reviewed using the below evaluation factors and scope of work.  Points will be assigned below to each criterion based on the content of the proposal only.  1. Understanding of Project Requirements:  20 points.  Firm's analysis, preparation, and level of interest.  Familiarity of the project and requirements for success.  2. Technical Competence/Experience 20 points.  Individual creativity and demonstrated problem-solving abilities.  Work plan shows methods and schedules for accomplishment.  3. Key Personnel and Roles: 20 Points.  Personal qualifications and professional skills of key persons.  4. Pertinent Project Experience 20 Points.  Extent and quality of previous work and related projects.  5.Capacity For Performance 10 Points. Staff identified and availability relative to current workload. Georgraphical location of firm.  6. Technical Project Management  5 Points.  Identify firm's abilities for cost and project management.  7. Responsiveness to Management Concerns  5 points.  Total Points available  100 Points.

D.  CONTRACT TYPE:  The contract shall be a fixed fee contract indicating the maximum total dollar amount chargeable to the project.

E.  AWARD OF CONTRACT:  After the close of negotiations, Brown County Commissioners will award the contract to the selected offeror and will promptly notify unsuccessful candidates.

F. CIVIL RIGHTS REQUIREMENTS:  Attention of bidders is particularly called to the following federal civil rights requirements:  1.  Executive order 11246.  2.  "Section 3" compliance in the provision of training Employment and Business Opportunities.  3. Certification of Non-segregated Facilities (over $10,000).  4.  OMB Circular A-102 Attachment O.  5. Title VI of Civil Rights Act of 1964.  6. Conflict of Interest.  7. OMB Circular A-102 Attachment C.

G. QUESTIONS REGARDING THE REQUEST FOR PROPOSAL SHOULD BE ADDRESSED TO: Holly M. Catron, P.O. Box 37, 201 N. Locust Lane, Nashville, IN 47448, 812-343-8554

July 7, 2010   10-169

 

Obituaries
See Full List »

William Emmett Fisher, 73, Elizabethtown
  Father of William “Mark” (Marissa) Fisher of Nashville

Margaret (Stanley) Whitaker, 80, Morgantown
  Wife of Rawlins Whitaker of Morgantown

Ival 'Max' Skinner, 85, White Springs, Florida,
  Brown County native

  • August 29
    Watermelon fundraiser on Village Green
    1 to 4 p.m. Village Green, Main and Jefferson streets
  • August 30
    Golf scramble to benefit BCHS athletics set
    1 p.m. Salt Creek Golf Retreat, 2359 State Road 46 East
  • August 30
    Mission trip presentation at Fruitdale church
    2 p.m. Midway Church,
  • September 3
    WRAPS
    7 to 9 p.m. Library, 205 N. Locust Lane
  • September 3
    Future of rural places subject of talk
    5:30 p.m. Brown County Inn, 51 State Road 46 East
  • September 5
    BCHS class of 2005 reunion slated
    3 to 6 p.m., 8 p.m. Deer Run Park; Salt Creek Golf Retreat, 2359 State Road 46 East
  • September 6
    Read to dogs at the library
    2 to 3:30 p.m. Library, 205 N. Locust Lane
  • September 8
    Peaceful Valley Heritage meeting
    6:30 p.m. BCCF, 209 S. Van Buren St.
  • September 8
    Retired teachers
    noon Hotel Nashville, 245 N. Jefferson St.
  • September 9
    Nashville Town Council
    6 p.m. Town Hall, 200 Commercial St.
  • September 12
    Free community breakfast at Sprunica church
    8 to 10 a.m. Sprunica Baptist Church, 3902 Sprunica Road
  • September 18
    BucCornEar Festival fundraiser returns
    4 to 8 p.m. JTFD, 4831 Helmsburg Road, Helmsburg
  • September 18
    'A Miracle for You' services with evangelist Jerry Holland
    7:30 p.m. The Pentecostals
  • September 19
    BucCornEar Festival fundraiser returns
    8 a.m. to 8 p.m. JTFD, 4831 Helmsburg Road, Helmsburg
  • September 19
    'A Miracle for You' services with evangelist Jerry Holland
    6 p.m. The Pentecostals
  • September 20
    'A Miracle for You' services with evangelist Jerry Holland
    2 p.m. The Pentecostals
  • September 28
    American history DVD to play at library
    1 p.m. Library, 205 N. Locust Lane
  • October 4
    Read to a dog at the library
    2 to 3:30 p.m. Library, 205 N. Locust Lane