REQUEST FOR PROPOSAL/QUALIFICATIONS CDBG

Disaster Recovery Appropriation 1
Brown County Flood Home Buyout Match Program
June 30, 2010
Brown County Commissioners are seeking proposals
for grant administration/technical assistance services
appropriate to the implementation of a CDBG Disaster
Recovery Appropriation 1 Matching Grant that has been
received from Indiana Housing & Community Development
Authority. The county is prepared to begin the
process for acquiring the properties as soon as an administrator
is selected. The term of the project is greatly
dependent upon the receipt of the FEMA funds, but is
likely to last 18 months. In order to be considered, the
proposal must be received at the office of the Resource
Manager, P.O. Box 37, 201 N Locust Lane, Nashville, IN
47448; Attention Holly Catron by 4 p.m. on Friday, July
16, 2010. Please label your sealed envelope "IHCDA
DR1 Administrative Proposal". Please provide 4 copies
of the proposal.
The contract will be awarded to the most reasonable, responsible
and responsive offeror whose proposal is within
the competitive range and determined to be the most
advantageous to the Brown County Commissioners.
A. SCOPE OF SERVICES: The offeror shall perform
as directed by Brown County Commissioners, all of
the necessary services required to assist and advise the
Brown County Commissioners on implementing the
above reference IHCDA grant. The described services
shall include: General Administrative Services: Providing
assistance with procurement of all services that will
be paid for from the IHCDA DR1 Funds including but
not limited to appraisers, title companies, architect, demolition
contractors; Facilitation of the appraisals with
the owner of the home and the appraiser; Preparation
of a purchase agreement and explanation of the appraisals
and how the offer amount was determined to provide
to the homeowner; Oversee the execution of purchase
agreements with the homeowner and the county; Coordinate
closing with title company, commissioners and
auditor; Preparation of paperwork to draw down funds
to purchase the homes, pay for services and the demolition;
Maintaining ledgers and hard documentation of
payments; Managing files for each address containing
all pertinent information for that transaction; Preparing
and submitting any required paperwork to IHCDA - including
but not limited to semi-annual reports, closeout
document, set up reports and completion reports; Also
responsible for ongoing coordination and reporting to
make sure the project keeps moving and that everyone
is well informed of the progress.
B. PROPOSAL CONTENTS: The proposal must include
sufficient information to provide for adequate
evaluation. At a minimum, the submitted proposal must
include a detailed description of the scope of work to be
provided, including the specific approach and contents
of the services that will be involved. A quality proposal
should be organized following the seven (7) Evaluative
Factors to assist in the selection process.
C. PROPOSAL EVALUATION REVIEW FACTORS:
Proposals will be reviewed using the below evaluation
factors and scope of work. Points will be assigned below
to each criterion based on the content of the proposal
only. 1. Understanding of Project Requirements:
20 points. Firm's analysis, preparation, and level of
interest. Familiarity of the project and requirements for
success. 2. Technical Competence/Experience 20 points.
Individual creativity and demonstrated problem-solving
abilities. Work plan shows methods and schedules
for accomplishment. 3. Key Personnel and Roles: 20
Points. Personal qualifications and professional skills of
key persons. 4. Pertinent Project Experience 20 Points.
Extent and quality of previous work and related projects.
5.Capacity For Performance 10 Points. Staff identified
and availability relative to current workload. Georgraphical
location of firm. 6. Technical Project Management
5 Points. Identify firm's abilities for cost and project
management. 7. Responsiveness to Management Concerns
5 points. Total Points available 100 Points.
D. CONTRACT TYPE: The contract shall be a fixed
fee contract indicating the maximum total dollar amount
chargeable to the project.
E. AWARD OF CONTRACT: After the close of negotiations,
Brown County Commissioners will award the
contract to the selected offeror and will promptly notify
unsuccessful candidates.
F. CIVIL RIGHTS REQUIREMENTS: Attention of
bidders is particularly called to the following federal
civil rights requirements: 1. Executive order 11246. 2.
"Section 3" compliance in the provision of training Employment
and Business Opportunities. 3. Certification
of Non-segregated Facilities (over $10,000). 4. OMB
Circular A-102 Attachment O. 5. Title VI of Civil Rights
Act of 1964. 6. Conflict of Interest. 7. OMB Circular
A-102 Attachment C.
G. QUESTIONS REGARDING THE REQUEST FOR
PROPOSAL SHOULD BE ADDRESSED TO: Holly M.
Catron, P.O. Box 37, 201 N. Locust Lane, Nashville, IN
47448, 812-343-8554
June 30, 2010 10-169