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REQUEST FOR PROPOSAL/STATEMENT OF QUALIFICATIONS for Nashville Water Capital Improvement Project



In order to assure compliance with the Rural Development USDA and related requirements regarding competitive negotiation of professional services, the Town of Nashville, Indiana is seeking Requests for Statements of Qualifications for the provision of engineering services relating to a Water Capital Improvement Project.  This project will be supported in part or in whole by the Rural Development USDA.

Description of Services Needed

Nashville Water Department’s Capital Improvement Projects

Scope of Services - Provide preliminary plans/designs, estimates/project budget, a proposed project schedule, and any other documentation required by U.S.R.D.A., such that funding for the project will be possible for the following:

Project Elements/Descriptions

1. Water meter change out/upgrade project.

2. Fire hydrant and flush hydrant upgrade/refurbish project.

3. Water main replacement/upgrade project.        (approx. 2 miles of line)_

4. Additional water storage capacity.

5. Schooner Valley Booster Station refurbish/upgrade.

6. Completion of the Freeman Ridge Water Main Upgrade Project.

7.   Abandoning of Kirt’s Pump Station facilities project.

8.   Water valve mapping, exercise, and replacement project.

9.     Water main mapping project.

10.   Water meter mapping project.

11.  Water storage tank maintenance project.

Type of Contract

The Town of Nashville will execute a cost reimbursement type of contract for these services that is contingent on the final commitment of grant funding. All services will be stated on the cost reimbursement basis (hourly rate and maximum hours fixed).  The awarded contract will have a not to exceed clause that will limit the allowable fees charged in connection with these services through close out.

Federal Requirements

Prospective offerors should note the successful proposer must meet the following terms and conditions:

1.   24 CFR Part 85.36.

2.   Title VI of the Civil Rights Act of 1964.

3.    Conflict of Interest (24 CFR Part 570).

4.    Access to records.

5.  Executive Order 11246 - Equal Employment Opportunity

6.   Executive Order 12138 - Women Business Enterprise Policy.

7.    Architectural Barrier Act of 1968.

8.    Age Discrimination Act of 1975.

9.    Section 3 Clause - Housing and Urban Development Act of 1968.

10. Section 504 - Rehabilitation Act of 1973.

11.  Retention and Custodial Requirements (24 CFR Part 85.42).

12.    Executive Order 11063.

13.    Affirmative Action Program / Plan.

14.    Davis Bacon and Related Acts.

The Rural Development USDA has a 10% MBE/WBE goal for all projects.

Rate of Proposals/Qualifications

The proposal must include sufficient information regarding qualifications and determine that the architect/engineer is qualified and experienced in similar projects.  Do not include a proposed fee with the proposal, as this is a qualification based selection process.  The proposal should include the following:

1. A description of expertise, experience and resources directly relevant and available for the proposed project.

2.  A list of similar projects previously completed.

3.  A list of references.

4.  Resumes of professional staff members that will work on this project.

5.  Name of person to be in charge of project.

6.  Description of scope of services as per Description of Services Needed

7.   A project time line.

The proposal shall also provide the following information:

Name, title, address and telephone number of individuals with authority to negotiate and bind the proposer contractually, and who may be contacted during the period of proposal evaluation.

Scoring Criteria

Proposal Evaluation criteria shall include:

1. Specialized experience or technical expertise of the organization and its personnel in connection with the scope of services to be provided and complexity of the project. (30pts)

2. Capacity of the organization to perform the work within time limitations, taking into consideration the current planned workload of the firm. (30pts)

3. Past record of performance on contracts, including quality of work, timeliness and cost control. (25pts)

4.  Familiarity of the organization with this type of project or problems applicable to the project. (15pts)

If you are interested in providing the required services, please note that four (4) copies of the Statement of Qualification of each prospective organization must be received by Office of the Clerk Treasurer, Town Hall, 200 Commercial Drive, Nashville, IN 47448 no later than 4:00 p.m. on July 11, 2014.  The proposal must be submitted in writing in a sealed envelope labeled "Water Capital Improvement Project Proposal". Statement of Qualifications received after this time will be returned unopened.  Each Statement of Qualification will be reviewed for completeness and clarity according to the above criteria.

The Town of Nashville may or may not negotiate the fee schedule with one or more offers.  The town reserves the right to reject any and/or all proposals.  The town is an Equal Opportunity Employer.  The contract is tentatively scheduled to be awarded in July 2014. Offerors may desire additional information, a site visit, or clarification regarding the Statement of Qualification.  If so, please contact Roger Bush, Town Superintendent at 812-988-5526.

Robert D. Kirlin, Town Council President

14-134 June 11, 18, 2014 hspaxlp

See Full List »

Lillian (Anderson) Wentworth Henderson, 87, Brown County

William Emmett Fisher, 73, Elizabethtown
  Father of William “Mark” (Marissa) Fisher of Nashville

Margaret (Stanley) Whitaker, 80, Morgantown
  Wife of Rawlins Whitaker of Morgantown

  • September 1
    6 p.m. Sycamore Valley Center, 746 Memorial Drive (fairgrounds)
  • September 1
    Open 12-step meeting in New Bellsville area
    8 p.m. Harmony Baptist Church, 3999 Mt. Liberty Road, New Bellesville
  • September 1
    Time for inner peace set at local church
    5:30 to 7 p.m. Parkview Church of the Nazarene, 1750 State Road 46 East
  • September 2
    Woodworkers Club
    7 p.m. Library, 205 N. Locust Lane
  • September 3
    7 to 9 p.m. Library, 205 N. Locust Lane
  • September 3
    Brown County Schools Board of Trustees
    6:30 p.m. BC Intermediate School, 260 Schoolhouse Lane
  • September 3
    Future of rural places subject of talk
    5:30 p.m. Brown County Inn, 51 State Road 46 East
  • September 4
    Farmers market in Bean Blossom
    4 to 7 p.m. St. David's Episcopal Church, 11 State Road 45 at 135 North, Bean Blossom
  • September 4
    6 p.m. Fruitdale Fire Station, 5200 State Road 135 North, Bean Blossom
  • September 5
    6 p.m. Sycamore Valley Center, 746 Memorial Drive (fairgrounds)
  • September 5
    BCHS class of 2005 reunion slated
    3 to 6 p.m., 8 p.m. Deer Run Park; Salt Creek Golf Retreat, 2359 State Road 46 East
  • September 6
    Read to dogs at the library
    2 to 3:30 p.m. Library, 205 N. Locust Lane
  • September 8
    Open 12-step meeting in New Bellsville area
    8 p.m. Harmony Baptist Church, 3999 Mt. Liberty Road, New Bellesville
  • September 8
    Peaceful Valley Heritage meeting
    6:30 p.m. BCCF, 209 S. Van Buren St.
  • September 8
    Retired teachers
    noon Hotel Nashville, 245 N. Jefferson St.
  • September 9
    Nashville Town Council
    6 p.m. Town Hall, 200 Commercial St.
  • September 12
    Free community breakfast at Sprunica church
    8 to 10 a.m. Sprunica Baptist Church, 3902 Sprunica Road
  • September 12
    Bible camp planned
    8:30 a.m. to 2 p.m. Shepherd of the Hills Lutheran Church, 5802 Old Settlers Road behind Brownie's restaurant
  • September 17
    7 to 9 p.m. Library, 205 N. Locust Lane
  • September 18
    BucCornEar Festival fundraiser returns
    4 to 8 p.m. JTFD, 4831 Helmsburg Road, Helmsburg
  • September 18
    'A Miracle for You' services with evangelist Jerry Holland
    7:30 p.m. The Pentecostals
  • September 19
    BucCornEar Festival fundraiser returns
    8 a.m. to 8 p.m. JTFD, 4831 Helmsburg Road, Helmsburg
  • September 19
    'A Miracle for You' services with evangelist Jerry Holland
    6 p.m. The Pentecostals
  • September 20
    'A Miracle for You' services with evangelist Jerry Holland
    2 p.m. The Pentecostals
  • September 28
    American history DVD to play at library
    1 p.m. Library, 205 N. Locust Lane
  • October 4
    Read to a dog at the library
    2 to 3:30 p.m. Library, 205 N. Locust Lane