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REQUEST FOR PROPOSAL/STATEMENT OF QUALIFICATIONS for Nashville Water Capital Improvement Project

REQUEST FOR PROPOSAL/STATEMENT OF QUALIFICATIONS

TOWN OF NASHVILLE

In order to assure compliance with the Rural Development USDA and related requirements regarding competitive negotiation of professional services, the Town of Nashville, Indiana is seeking Requests for Statements of Qualifications for the provision of engineering services relating to a Water Capital Improvement Project.  This project will be supported in part or in whole by the Rural Development USDA.

Description of Services Needed

Nashville Water Department’s Capital Improvement Projects

Scope of Services - Provide preliminary plans/designs, estimates/project budget, a proposed project schedule, and any other documentation required by U.S.R.D.A., such that funding for the project will be possible for the following:

Project Elements/Descriptions

1. Water meter change out/upgrade project.

2. Fire hydrant and flush hydrant upgrade/refurbish project.

3. Water main replacement/upgrade project.        (approx. 2 miles of line)_

4. Additional water storage capacity.

5. Schooner Valley Booster Station refurbish/upgrade.

6. Completion of the Freeman Ridge Water Main Upgrade Project.

7.   Abandoning of Kirt’s Pump Station facilities project.

8.   Water valve mapping, exercise, and replacement project.

9.     Water main mapping project.

10.   Water meter mapping project.

11.  Water storage tank maintenance project.

Type of Contract

The Town of Nashville will execute a cost reimbursement type of contract for these services that is contingent on the final commitment of grant funding. All services will be stated on the cost reimbursement basis (hourly rate and maximum hours fixed).  The awarded contract will have a not to exceed clause that will limit the allowable fees charged in connection with these services through close out.

Federal Requirements

Prospective offerors should note the successful proposer must meet the following terms and conditions:

1.   24 CFR Part 85.36.

2.   Title VI of the Civil Rights Act of 1964.

3.    Conflict of Interest (24 CFR Part 570).

4.    Access to records.

5.  Executive Order 11246 - Equal Employment Opportunity

6.   Executive Order 12138 - Women Business Enterprise Policy.

7.    Architectural Barrier Act of 1968.

8.    Age Discrimination Act of 1975.

9.    Section 3 Clause - Housing and Urban Development Act of 1968.

10. Section 504 - Rehabilitation Act of 1973.

11.  Retention and Custodial Requirements (24 CFR Part 85.42).

12.    Executive Order 11063.

13.    Affirmative Action Program / Plan.

14.    Davis Bacon and Related Acts.

The Rural Development USDA has a 10% MBE/WBE goal for all projects.

Rate of Proposals/Qualifications

The proposal must include sufficient information regarding qualifications and determine that the architect/engineer is qualified and experienced in similar projects.  Do not include a proposed fee with the proposal, as this is a qualification based selection process.  The proposal should include the following:

1. A description of expertise, experience and resources directly relevant and available for the proposed project.

2.  A list of similar projects previously completed.

3.  A list of references.

4.  Resumes of professional staff members that will work on this project.

5.  Name of person to be in charge of project.

6.  Description of scope of services as per Description of Services Needed

7.   A project time line.

The proposal shall also provide the following information:

Name, title, address and telephone number of individuals with authority to negotiate and bind the proposer contractually, and who may be contacted during the period of proposal evaluation.

Scoring Criteria

Proposal Evaluation criteria shall include:

1. Specialized experience or technical expertise of the organization and its personnel in connection with the scope of services to be provided and complexity of the project. (30pts)

2. Capacity of the organization to perform the work within time limitations, taking into consideration the current planned workload of the firm. (30pts)

3. Past record of performance on contracts, including quality of work, timeliness and cost control. (25pts)

4.  Familiarity of the organization with this type of project or problems applicable to the project. (15pts)

If you are interested in providing the required services, please note that four (4) copies of the Statement of Qualification of each prospective organization must be received by Office of the Clerk Treasurer, Town Hall, 200 Commercial Drive, Nashville, IN 47448 no later than 4:00 p.m. on July 11, 2014.  The proposal must be submitted in writing in a sealed envelope labeled "Water Capital Improvement Project Proposal". Statement of Qualifications received after this time will be returned unopened.  Each Statement of Qualification will be reviewed for completeness and clarity according to the above criteria.

The Town of Nashville may or may not negotiate the fee schedule with one or more offers.  The town reserves the right to reject any and/or all proposals.  The town is an Equal Opportunity Employer.  The contract is tentatively scheduled to be awarded in July 2014. Offerors may desire additional information, a site visit, or clarification regarding the Statement of Qualification.  If so, please contact Roger Bush, Town Superintendent at 812-988-5526.

Robert D. Kirlin, Town Council President

14-134 June 11, 18, 2014 hspaxlp

  • January 28
    Jeff Foster at Hobnob restaurant
    6 to 8 p.m. Hobnob, 17 W. Main St.
  • January 28
    BC Sheriff's Merit Board
    4 p.m. Law Enforcement Center, 55 State Road 46 East
  • January 28
    BC Board of Zoning Appeals
    6 p.m. County Office Building, 201 N. Locust Lane
  • January 29
    Go Club at the library Thursdays
    3:30 to 5 p.m. Brown County Public Library, 205 N. Locust Lane
  • January 30
    Bingo
    6 p.m. Fruitdale Fire Station, 5200 State Road 135 North, Bean Blossom
  • January 30
    'Wild' at the Playhouse
    4 p.m., 7 p.m. BC Playhouse, 70 S. Van Buren St.
  • January 31
    Euchre
    6 p.m. Sycamore Valley Center, 746 Memorial Drive (fairgrounds)
  • January 31
    Dave Miller at Abe Martin Lodge
    5:30 to 7:30 p.m. Abe Martin Lodge, Brown County State Park
  • January 31
    Live band at sports bar
    8 p.m. Salt Creek Golf Retreat, 2359 State Road 46 East
  • January 31
    'Wild' at the Playhouse
    4 p.m. BC Playhouse, 70 S. Van Buren St.
  • January 31
    'Psycho' party at the Playhouse
    7:30 p.m. BC Playhouse, 70 S. Van Buren St.
  • February 1
    'Wild' at the Playhouse
    4 p.m., 7 p.m. BC Playhouse, 70 S. Van Buren St.
  • February 2
    Gnaw Bone Sewage District
    5:30 p.m. Library, 205 N. Locust Lane
  • February 3
    Euchre
    6 p.m. Sycamore Valley Center, 746 Memorial Drive (fairgrounds)
  • February 3
    Open 12-step meetings in New Bellsville area
    6 to 7 p.m. Harmony Baptist Church, 3999 Mt. Liberty Road, New Bellesville
  • February 3
    Bean Blossom Regional Sewer Board
    7:30 p.m. County Office Building, 201 N. Locust Lane
  • February 3
    Women's Bible study offered
    1 to 3 p.m. Cornerstone Inn, 54 E. Franklin St.
  • February 4
    Lake Lemon Conservancy District annual meeting
    6 p.m. Benton Township Senior Center, 7616 E. State Road 45, Unionville
  • February 4
    Jeff Foster at Hobnob restaurant
    6 to 8 p.m. Hobnob, 17 W. Main St.
  • February 4
    Van Buren Township Advisory Board
    7 p.m. Van Buren trustee's office, 4748 Christianburg Road
  • February 5
    Go Club meeting Thursdays
    3:30 to 5 p.m. Brown County Public Library, 205 N. Locust Lane
  • February 5
    Jackson Township Board
    6 p.m. Jackson Fire Station, 4831 Helmsburg Road
  • February 6
    Bingo
    5 p.m. Fruitdale Fire Station, 5200 State Road 135 North, Bean Blossom
  • February 7
    Euchre
    6 p.m. Sycamore Valley Center, 746 Memorial Drive (fairgrounds)
  • February 7
    Dave Miller at Abe Martin Lodge
    5:30 to 7:30 p.m. Abe Martin Lodge, Brown County State Park
  • February 7
    Karaoke at sports bar
    8 p.m. Salt Creek Golf Retreat, 2359 State Road 46 East
  • February 7
    Cabin Fever Concert features local music
    7 to midnight The Seasons Lodge, 560 State Road 46 East
  • February 9
    Washington Township Trustees
    7 p.m. Parkview Church of the Nazarene, 1750 State Road 46 East
  • February 9
    Reservation deadline for Valentine's tea at local shop
    Sweetea's Tea Shop, 225 S. Van Buren St., Suite C, Coachlight Square
  • February 10
    Euchre
    6 p.m. Sycamore Valley Center, 746 Memorial Drive (fairgrounds)
  • February 10
    Peaceful Valley Heritage Preservation Society meeting set
    6:30 p.m. Library, 205 N. Locust Lane
  • February 12
    BC Convention & Visitors Commission
    8:30 a.m. County Office Building, 201 N. Locust Lane
  • February 13
    Bingo
    5 p.m. Fruitdale Fire Station, 5200 State Road 135 North.
  • February 13
    Daddy-daughter Valentine's dance Friday the 13th
    6:30 p.m. Sweetea's Tea Shop, 225 S. Van Buren St., Suite C, Coachlight Square
  • February 14
    Free community breakfast at Sprunica church
    8 to 10 a.m. Sprunica Baptist Church, 3902 Sprunica Road
  • February 17
    Hamblen Trustee Board annual review
    6:30 p.m. 2314 Hickory Ridge Lane off Hornettown Road
  • February 19
    Woodlands project dinner, meeting slated
    6 p.m. Parkview Church of the Nazarene, 1750 State Road 46 East
  • February 20
    Bingo
    6 p.m. Fruitdale Fire Station, 5200 State Road 135 North, Bean Blossom
  • March 7
    Meet 'Wilderness Plots' author at the library
    7 p.m. Library, 205 N. Locust Lane
  • March 8
    'Wilderness Plots'-themed concert planned
    4 p.m. BCHS, 235 School House Lane
  • March 8
    Brown County bridal tour slated
    10 a.m. to 6 p.m. various locations
  • March 10
    Soil & water conservation district to celebrate 62 years
    6 p.m. Brown County History Center, 90 E. Gould
  • March 21
    Venders needed for Jackson TFD yard sale
    8 a.m. to 5 p.m. Jackson Township Fire Department, 4831 Helmsburg Road
  • April 26
    County history center dedication slated
    2 p.m. Brown County History Center, 90 E. Gould