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REQUEST FOR PROPOSAL/STATEMENT OF QUALIFICATIONS for Nashville Water Capital Improvement Project

REQUEST FOR PROPOSAL/STATEMENT OF QUALIFICATIONS

TOWN OF NASHVILLE

In order to assure compliance with the Rural Development USDA and related requirements regarding competitive negotiation of professional services, the Town of Nashville, Indiana is seeking Requests for Statements of Qualifications for the provision of engineering services relating to a Water Capital Improvement Project.  This project will be supported in part or in whole by the Rural Development USDA.

Description of Services Needed

Nashville Water Department’s Capital Improvement Projects

Scope of Services - Provide preliminary plans/designs, estimates/project budget, a proposed project schedule, and any other documentation required by U.S.R.D.A., such that funding for the project will be possible for the following:

Project Elements/Descriptions

1. Water meter change out/upgrade project.

2. Fire hydrant and flush hydrant upgrade/refurbish project.

3. Water main replacement/upgrade project.        (approx. 2 miles of line)_

4. Additional water storage capacity.

5. Schooner Valley Booster Station refurbish/upgrade.

6. Completion of the Freeman Ridge Water Main Upgrade Project.

7.   Abandoning of Kirt’s Pump Station facilities project.

8.   Water valve mapping, exercise, and replacement project.

9.     Water main mapping project.

10.   Water meter mapping project.

11.  Water storage tank maintenance project.

Type of Contract

The Town of Nashville will execute a cost reimbursement type of contract for these services that is contingent on the final commitment of grant funding. All services will be stated on the cost reimbursement basis (hourly rate and maximum hours fixed).  The awarded contract will have a not to exceed clause that will limit the allowable fees charged in connection with these services through close out.

Federal Requirements

Prospective offerors should note the successful proposer must meet the following terms and conditions:

1.   24 CFR Part 85.36.

2.   Title VI of the Civil Rights Act of 1964.

3.    Conflict of Interest (24 CFR Part 570).

4.    Access to records.

5.  Executive Order 11246 - Equal Employment Opportunity

6.   Executive Order 12138 - Women Business Enterprise Policy.

7.    Architectural Barrier Act of 1968.

8.    Age Discrimination Act of 1975.

9.    Section 3 Clause - Housing and Urban Development Act of 1968.

10. Section 504 - Rehabilitation Act of 1973.

11.  Retention and Custodial Requirements (24 CFR Part 85.42).

12.    Executive Order 11063.

13.    Affirmative Action Program / Plan.

14.    Davis Bacon and Related Acts.

The Rural Development USDA has a 10% MBE/WBE goal for all projects.

Rate of Proposals/Qualifications

The proposal must include sufficient information regarding qualifications and determine that the architect/engineer is qualified and experienced in similar projects.  Do not include a proposed fee with the proposal, as this is a qualification based selection process.  The proposal should include the following:

1. A description of expertise, experience and resources directly relevant and available for the proposed project.

2.  A list of similar projects previously completed.

3.  A list of references.

4.  Resumes of professional staff members that will work on this project.

5.  Name of person to be in charge of project.

6.  Description of scope of services as per Description of Services Needed

7.   A project time line.

The proposal shall also provide the following information:

Name, title, address and telephone number of individuals with authority to negotiate and bind the proposer contractually, and who may be contacted during the period of proposal evaluation.

Scoring Criteria

Proposal Evaluation criteria shall include:

1. Specialized experience or technical expertise of the organization and its personnel in connection with the scope of services to be provided and complexity of the project. (30pts)

2. Capacity of the organization to perform the work within time limitations, taking into consideration the current planned workload of the firm. (30pts)

3. Past record of performance on contracts, including quality of work, timeliness and cost control. (25pts)

4.  Familiarity of the organization with this type of project or problems applicable to the project. (15pts)

If you are interested in providing the required services, please note that four (4) copies of the Statement of Qualification of each prospective organization must be received by Office of the Clerk Treasurer, Town Hall, 200 Commercial Drive, Nashville, IN 47448 no later than 4:00 p.m. on July 11, 2014.  The proposal must be submitted in writing in a sealed envelope labeled "Water Capital Improvement Project Proposal". Statement of Qualifications received after this time will be returned unopened.  Each Statement of Qualification will be reviewed for completeness and clarity according to the above criteria.

The Town of Nashville may or may not negotiate the fee schedule with one or more offers.  The town reserves the right to reject any and/or all proposals.  The town is an Equal Opportunity Employer.  The contract is tentatively scheduled to be awarded in July 2014. Offerors may desire additional information, a site visit, or clarification regarding the Statement of Qualification.  If so, please contact Roger Bush, Town Superintendent at 812-988-5526.

Robert D. Kirlin, Town Council President

14-134 June 11, 18, 2014 hspaxlp

  • April 21
    Euchre
    6 p.m. Sycamore Valley Center, 746 Memorial Drive (fairgrounds)
  • April 21
    Open 12-step meeting in New Bellsville area
    8 p.m. Harmony Baptist Church, 3999 Mt. Liberty Road, New Bellesville
  • April 21
    Nashville Development Review Commission hearing
    6 p.m. Town Hall, 200 Commercial St.
  • April 21
    CSCD Board of Directors
    7 p.m. CSLOA Clubhouse, 8751 Nineveh Road
  • April 21
    Art of poetry program for children
    3:30 to 5 p.m. Library, 205 N. Locust Lane
  • April 22
    BC Parks & Rec Board
    5:15 p.m. Parks & Rec Office, 1001 Deer Run Lane
  • April 22
    Jeff Foster at Hobnob restaurant
    6 to 8 p.m. Hobnob, 17 W. Main St.
  • April 22
    Free storm spotter training at Nashville Police Station
    6:30 to 8 p.m. Nashville Police Station, 200 Hawthorne Dr.
  • April 23
    Go Club at the library Thursdays
    3:30 to 5 p.m. Brown County Public Library, 205 N. Locust Lane
  • April 23
    Gospel jam & sing at Gnaw Bone church
    6:30 p.m. Country Gospel Music Church, 5181 State Road 46 East
  • April 23
    'McFarland, USA' at the Playhouse
    7 p.m. BC Playhouse, 70 S. Van Buren St.
  • April 23
    Nashville Town Council
    3 p.m. Town Hall, 200 Commercial St.
  • April 23
    Morel Mushroom Festival kickoff at music park
    from 7 p.m. Bill Monroe Music Park, 5163 State Road 135 North, Bean Blossom
  • April 24
    Bingo
    6 p.m. Fruitdale Fire Station, 5200 State Road 135 North, Bean Blossom
  • April 24
    Wildflower foray slated at historic site
    TC Steele State Historic Site, 4220 T.C. Steele Road, Belmont
  • April 24
    'McFarland, USA' at the Playhouse
    4 p.m., 7 p.m. BC Playhouse, 70 S. Van Buren St.
  • April 24
    Nashville Utilities work session
    10 a.m. Town Hall, 200 Commercial St.
  • April 24
    Annual library plant sale
    3 to 6 p.m. Library, 205 N. Locust Lane
  • April 24
    Morel Mushroom Festival at music park
    9 a.m. to midnight Bill Monroe Music Park, 5163 State Road 135 North, Bean Blossom
  • April 25
    Euchre
    6 p.m. Sycamore Valley Center, 746 Memorial Drive (fairgrounds)
  • April 25
    Dave Miller at Abe Martin Lodge
    5:30 to 7:30 p.m. Abe Martin Lodge, Brown County State Park
  • April 25
    Wildflower foray slated at historic site
    TC Steele State Historic Site, 4220 T.C. Steele Road, Belmont
  • April 25
    Indiana Wine Fair returns to Story Inn
    12:30 to 7 p.m. Story Inn, 6404 State Road 135 South
  • April 25
    Chamber of Commerce to host ribbon cutting for BC Community Foundation
    2 p.m. BC Community Foundation, 209 N. Van Buren St
  • April 25
    Art classes set for fourth Saturdays at winery
    3 to 5 p.m. Chateau Thomas Winery, Coachlight Square, 225 S. Van Buren St.
  • April 25
    Women invited for free day of pampering
    10 a.m. to 3 p.m. Hope for Hearts Farm, 1005 State Road 45, 1 mile west of 135/Bean Blossom
  • April 25
    Youth art show award presentation
    1 to 5 p.m. BC Art Guild, 48 S. Van Buren St.
  • April 25
    Plant sale planned at state park
    9 a.m. until all sold Brown County State Park, State Road 46 East
  • April 25
    Craft fair to support Brown County 4-H
    9 a.m. to 3 p.m. fairgrounds
  • April 25
    Johnson County REMC annual meeting
    10 a.m. Franklin Community High School, 2600 Cumberland Dr.
  • April 25
    Annual library plant sale
    9 a.m. to noon Library, 205 N. Locust Lane
  • April 25
    Morel Mushroom Festival at music park
    9 a.m. to midnight Bill Monroe Music Park, 5163 State Road 135 North, Bean Blossom
  • April 26
    County history center dedication slated
    2 p.m. Brown County History Center, 90 E. Gould
  • April 26
    Wildflower foray slated at historic site
    TC Steele State Historic Site, 4220 T.C. Steele Road, Belmont
  • April 26
    'McFarland, USA' at the Playhouse
    4 p.m., 7 p.m. BC Playhouse, 70 S. Van Buren St.
  • April 26
    Morel Festival gospel service at music park
    10 a.m. Bill Monroe Music Park, 5163 State Road 135 North, Bean Blossom
  • April 26
    Southern gospel quartet at Gnaw Bone church
    9 a.m. Country Gospel Music Church, 5181 State Road 46 East
  • April 26
    Dave Miller at Abe Martin Lodge
    Noon to 2 p.m. Brown County State Park, State Road 46 East
  • April 27
    BC Alcoholic Beverage Board
    11 a.m. County Office Building, 201 N. Locust Lane
  • April 28
    Euchre
    6 p.m. Sycamore Valley Center, 746 Memorial Drive (fairgrounds)
  • April 28
    BC Convention & Visitors Bureau
    8:30 a.m. Brown County State Park, 1450 State Road 46 East (north entrance)
  • April 28
    BC Area Plan Commission
    6 p.m. County Office Building, 201 N. Locust Lane
  • April 28
    Open 12-step meeting in New Bellsville area
    8 p.m. Harmony Baptist Church, 3999 Mt. Liberty Road, New Bellesville
  • April 29
    BC Board of Zoning Appeals
    6 p.m. County Office Building, 201 N. Locust Lane
  • April 29
    Jeff Foster at Hobnob restaurant
    6 to 8 p.m. Hobnob, 17 W. Main St.
  • April 29
    Lake Lemon Conservancy District Board
    6 p.m. Benton Township Senior Center, 7606 State Road 45, Unionville
  • April 30
    Go Club at the library
    4 to 6 p.m. Brown County Public Library, 205 N. Locust Lane
  • April 30
    WRAPS
    7 to 9 p.m. Library, 205 N. Locust Lane
  • April 30
    Gospel jam & sing at Gnaw Bone church
    6:30 p.m. Country Gospel Music Church, 5181 State Road 46 East
  • May 1
    Bingo
    5 p.m. Fruitdale Fire Station, 5200 State Road 135 North, Bean Blossom
  • May 1
    'Back to the Future' at the Playhouse
    7 p.m. BC Playhouse, 70 S. Van Buren St.
  • May 2
    Euchre
    6 p.m. Sycamore Valley Center, 746 Memorial Drive (fairgrounds)
  • May 2
    Dave Miller at Abe Martin Lodge
    5:30 to 7:30 p.m. Brown County State Park, State Road 46 East
  • May 2
    Spring Blossom Festival dance planned
    6 p.m. The Seasons Lodge, 560 State Road 46 East
  • May 2
    Spring Blossom Parade and food drive downtown
    11 a.m. downtown Nashville
  • May 3
    Read to a therapy dog at the library
    2 to 3:30 p.m. Library, 205 N. Locust Lane
  • May 3
    Dave Miller at Abe Martin Lodge
    Noon to 2 p.m. Brown County State Park, State Road 46 East
  • May 6
    Jeff Foster at Hobnob restaurant
    6 to 8 p.m. Hobnob, 17 W. Main St.
  • May 7
    WRAPS
    7 to 9 p.m. Library, 205 N. Locust Lane
  • May 7
    Gospel jam & sing at Gnaw Bone church
    6:30 p.m. Country Gospel Music Church, 5181 State Road 46 East
  • May 7
    BC photography club
    7 to 9 p.m. Library, 205 N. Locust Lane
  • May 8
    Bingo
    6 p.m. Fruitdale Fire Station, 5200 State Road 135 North, Bean Blossom
  • May 9
    Free community breakfast at Sprunica church
    8 to 10 a.m. Sprunica Baptist Church, 3902 Sprunica Road
  • May 9
    Open house conducted at New Song
    9 to 11 a.m. New Song Mission, 7202 Keith Donaldson Road, Freetown
  • May 11
    BC Election Board
    2 p.m. County Office Building, 201 N. Locust Lane
  • May 14
    Local Coordinating Council
    8 a.m. Comm. Corrections Office, Suite B, lower level of Veterans Hall, 902 Deer Run Lane,
  • May 16
    Dave Miller at Abe Martin Lodge
    5:30 to 7:30 p.m. Abe Martin Lodge, Brown County State Park
  • May 16
    Rock & mineral club
    6 p.m. Extension Office, 802 Memorial Drive at the fairgrounds
  • May 16
    Historic site hosts outdoor art contest
    7 a.m. to 4 p.m. TC Steele State Historic Site, 4220 T.C. Steele Road, Belmont