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REQUEST FOR PROPOSAL/STATEMENT OF QUALIFICATIONS for Nashville Water Capital Improvement Project

REQUEST FOR PROPOSAL/STATEMENT OF QUALIFICATIONS

TOWN OF NASHVILLE

In order to assure compliance with the Rural Development USDA and related requirements regarding competitive negotiation of professional services, the Town of Nashville, Indiana is seeking Requests for Statements of Qualifications for the provision of engineering services relating to a Water Capital Improvement Project.  This project will be supported in part or in whole by the Rural Development USDA.

Description of Services Needed

Nashville Water Department’s Capital Improvement Projects

Scope of Services - Provide preliminary plans/designs, estimates/project budget, a proposed project schedule, and any other documentation required by U.S.R.D.A., such that funding for the project will be possible for the following:

Project Elements/Descriptions

1. Water meter change out/upgrade project.

2. Fire hydrant and flush hydrant upgrade/refurbish project.

3. Water main replacement/upgrade project.        (approx. 2 miles of line)_

4. Additional water storage capacity.

5. Schooner Valley Booster Station refurbish/upgrade.

6. Completion of the Freeman Ridge Water Main Upgrade Project.

7.   Abandoning of Kirt’s Pump Station facilities project.

8.   Water valve mapping, exercise, and replacement project.

9.     Water main mapping project.

10.   Water meter mapping project.

11.  Water storage tank maintenance project.

Type of Contract

The Town of Nashville will execute a cost reimbursement type of contract for these services that is contingent on the final commitment of grant funding. All services will be stated on the cost reimbursement basis (hourly rate and maximum hours fixed).  The awarded contract will have a not to exceed clause that will limit the allowable fees charged in connection with these services through close out.

Federal Requirements

Prospective offerors should note the successful proposer must meet the following terms and conditions:

1.   24 CFR Part 85.36.

2.   Title VI of the Civil Rights Act of 1964.

3.    Conflict of Interest (24 CFR Part 570).

4.    Access to records.

5.  Executive Order 11246 - Equal Employment Opportunity

6.   Executive Order 12138 - Women Business Enterprise Policy.

7.    Architectural Barrier Act of 1968.

8.    Age Discrimination Act of 1975.

9.    Section 3 Clause - Housing and Urban Development Act of 1968.

10. Section 504 - Rehabilitation Act of 1973.

11.  Retention and Custodial Requirements (24 CFR Part 85.42).

12.    Executive Order 11063.

13.    Affirmative Action Program / Plan.

14.    Davis Bacon and Related Acts.

The Rural Development USDA has a 10% MBE/WBE goal for all projects.

Rate of Proposals/Qualifications

The proposal must include sufficient information regarding qualifications and determine that the architect/engineer is qualified and experienced in similar projects.  Do not include a proposed fee with the proposal, as this is a qualification based selection process.  The proposal should include the following:

1. A description of expertise, experience and resources directly relevant and available for the proposed project.

2.  A list of similar projects previously completed.

3.  A list of references.

4.  Resumes of professional staff members that will work on this project.

5.  Name of person to be in charge of project.

6.  Description of scope of services as per Description of Services Needed

7.   A project time line.

The proposal shall also provide the following information:

Name, title, address and telephone number of individuals with authority to negotiate and bind the proposer contractually, and who may be contacted during the period of proposal evaluation.

Scoring Criteria

Proposal Evaluation criteria shall include:

1. Specialized experience or technical expertise of the organization and its personnel in connection with the scope of services to be provided and complexity of the project. (30pts)

2. Capacity of the organization to perform the work within time limitations, taking into consideration the current planned workload of the firm. (30pts)

3. Past record of performance on contracts, including quality of work, timeliness and cost control. (25pts)

4.  Familiarity of the organization with this type of project or problems applicable to the project. (15pts)

If you are interested in providing the required services, please note that four (4) copies of the Statement of Qualification of each prospective organization must be received by Office of the Clerk Treasurer, Town Hall, 200 Commercial Drive, Nashville, IN 47448 no later than 4:00 p.m. on July 11, 2014.  The proposal must be submitted in writing in a sealed envelope labeled "Water Capital Improvement Project Proposal". Statement of Qualifications received after this time will be returned unopened.  Each Statement of Qualification will be reviewed for completeness and clarity according to the above criteria.

The Town of Nashville may or may not negotiate the fee schedule with one or more offers.  The town reserves the right to reject any and/or all proposals.  The town is an Equal Opportunity Employer.  The contract is tentatively scheduled to be awarded in July 2014. Offerors may desire additional information, a site visit, or clarification regarding the Statement of Qualification.  If so, please contact Roger Bush, Town Superintendent at 812-988-5526.

Robert D. Kirlin, Town Council President

14-134 June 11, 18, 2014 hspaxlp

Obituaries
See Full List »

Eddie E. “Hoss” Wilkerson II, 42, Pendleton
  Native of Brown County, 1991 graduate of BCHS

James E. (Jim) Robinson, 76, Bedford
  Former chief deputy of police for the town of Nashville

Josephine Lee Cueto, 62, Morgantown
  Daughter of Priscilla Burgmeier of Nashville

  • November 27
    Thanksgiving dinner
    11 a.m. to 3 p.m. BCHS, 235 School House Lane
  • November 27
    Government Offices CLOSED
  • November 28
    Bingo
    6 p.m. Fruitdale Fire Station, 5200 State Road 135 North, Bean Blossom
  • November 28
    Government Offices CLOSED
  • November 28
    'St. Vincent' at the Playhouse
    1 p.m. BC Playhouse, 70 S. Van Buren St.
  • November 28
    'A Tuna Christmas' dinner theater at the Playhouse
    7:30 p.m. BC Playhouse, 70 S. Van Buren St.
  • November 29
    Euchre
    6 p.m. Sycamore Valley Center, 746 Memorial Drive (fairgrounds)
  • November 29
    Dave Miller at Abe Martin Lodge
    5:30 to 7:30 p.m. Abe Martin Lodge, Brown County State Park
  • November 29
    'St. Vincent' at the Playhouse
    1 p.m. BC Playhouse, 70 S. Van Buren St.
  • November 29
    'A Tuna Christmas' at the Playhouse
    7:30 p.m. BC Playhouse, 70 S. Van Buren St.
  • November 30
    'St. Vincent' at the Playhouse
    7 p.m. BC Playhouse, 70 S. Van Buren St.
  • November 30
    'A Tuna Christmas' at the Playhouse
    2 p.m. BC Playhouse, 70 S. Van Buren St.
  • December 1
    BC Commissioners
    6 p.m. County Office Building, 201 N. Locust Lane
  • December 1
    Gnaw Bone Sewage District
    5:30 p.m. Library, 205 N. Locust Lane
  • December 1
    BC 4-H Council
    7 p.m. 802 Memorial Drive at the fairgrounds
  • December 2
    Euchre
    6 p.m. Sycamore Valley Center, 746 Memorial Drive (fairgrounds)
  • December 2
    Open 12-step meetings in New Bellsville area
    6 to 7 p.m. Harmony Baptist Church, 3999 Mt. Liberty Road, New Bellesville
  • December 2
    Nashville Redevelopment Commission CANCELED
  • December 2
    CSCD Building Commission
    7 p.m. CSLOA Clubhouse, 8751 Nineveh Road
  • December 2
    BC Chamber of Commerce
    8 a.m. Willow Manor, 72 Willow St.
  • December 2
    Boys Varsity Wrestling
    7 p.m. BCHS, 235 School House Lane
  • December 3
    Woodworkers Club
    7 p.m. Library, 205 N. Locust Lane
  • December 3
    Jeff Foster at Hobnob restaurant
    6 to 8 p.m. Hobnob, 17 W. Main St.
  • December 3
    BC Local Emergency Planning Committee
    9 a.m. Ambulance Base, 53 State Road 46 East
  • December 3
    BC Soil & Water District
    5 p.m. SWCD Office, 802 Memorial Drive at the fairgrounds
  • December 4
    Go Club at the library Thursdays
    3:30 to 5 p.m. Brown County Public Library, 205 N. Locust Lane
  • December 4
    WRAPS meetings
    7 to 9 p.m. Brown County Public Library, 205 N. Locust Lane
  • December 4
    CSCD Ecology Commission
    7 p.m. CSLOA Clubhouse, 8751 Nineveh Road
  • December 4
    Boys Freshman Basketball
    6 p.m. BCHS, 235 School House Lane
  • December 4
    'A Tuna Christmas' at the Playhouse
    7:30 p.m. BC Playhouse, 70 S. Van Buren St.
  • December 5
    Bingo
    6 p.m. Fruitdale Fire Station, 5200 State Road 135 North, Bean Blossom
  • December 5
    Children's fund annual auction
    6 p.m. Out of the Ordinary, 61 S. Van Buren St.
  • December 5
    Boys JV, Varsity Basketball
    6 p.m., 7:30 p.m. BCHS, 235 School House Lane
  • December 5
    'A Tuna Christmas' dinner theater at the Playhouse
    7:30 p.m. BC Playhouse, 70 S. Van Buren St.
  • December 6
    Church schedules drive-thru Nativity
    6 to 8 p.m. New Life Comm. Church, 1450 State Road 135 North
  • December 6
    Euchre
    6 p.m. Sycamore Valley Center, 746 Memorial Drive (fairgrounds)
  • December 6
    Dave Miller at Abe Martin Lodge
    5:30 to 7:30 p.m. Abe Martin Lodge, Brown County State Park
  • December 6
    Girls JV, Varsity Basketball
    1 p.m., 2:30 p.m. BCHS, 235 School House Lane
  • December 6
    Boys JV, Varsity Basketball
    4:30 p.m., 6:30 p.m. BCHS, 235 School House Lane
  • December 6
    'The Polar Express' at the Playhouse
    1 p.m. BC Playhouse, 70 S. Van Buren St.
  • December 6
    'A Tuna Christmas' at the Playhouse
    7:30 p.m. BC Playhouse, 70 S. Van Buren St.
  • December 7
    'A Tuna Christmas' at the Playhouse
    2 p.m. BC Playhouse, 70 S. Van Buren St.
  • December 8
    BC Animal Control Board
    7 p.m. Library, 205 N. Locust Lane
  • December 8
    Boys Freshman Basketball
    6 p.m. BCHS, 235 School House Lane
  • December 9
    Euchre
    6 p.m. Sycamore Valley Center, 746 Memorial Drive (fairgrounds)
  • December 9
    Nashville Parking & Public Facilities
    6 p.m. Town Hall, 200 Commercial St.
  • December 9
    CSCD Roads, Security commissions
    6 p.m., 7:30 p.m. CSCD Office, 8377 Cordry Drive; CSLOA Clubhouse, 8751 Nineveh Road
  • December 9
    BC 4-H Fair Board
    7 p.m. 802 Memorial Drive at the fairgrounds
  • December 9
    Girls JV, Varsity Basketball
    6 p.m., 7:30 p.m. BCHS, 235 School House Lane
  • December 10
    Hamblen Fire District
    7 p.m. Hamblen Fire Station, 4650 Sweetwater Trail, Nineveh
  • December 10
    Local Coordinating Council
    8 a.m. Comm. Corrections Office, Suite B, lower level of Veterans Building, 902 Deer Run Lane,
  • December 10
    Jeff Foster at Hobnob restaurant
    6 to 8 p.m. Hobnob, 17 W. Main St.
  • December 10
    Boys Freshman Basketball
    6 p.m. BCHS, 235 School House Lane
  • December 11
    'A Tuna Christmas' at the Playhouse
    7:30 p.m. BC Playhouse, 70 S. Van Buren St.
  • December 12
    Widowed group plans Christmas party
    noon Salt Creek Golf Retreat, 2359 State Road 46 East
  • December 12
    BCSP Christmas bird count slated
    8 a.m. BCSP Nature Center, 1810 State Road 46 East
  • December 12
    'A Tuna Christmas' dinner theater at the Playhouse
    7:30 p.m. BC Playhouse, 70 S. Van Buren St.
  • December 13
    Free community breakfast at Sprunica church
    8 to 10 a.m. Sprunica Baptist Church, 3902 Sprunica Road
  • December 13
    'A Tuna Christmas' at the Playhouse
    7:30 p.m. BC Playhouse, 70 S. Van Buren St.
  • December 14
    'A Tuna Christmas' at the Playhouse
    2 p.m. BC Playhouse, 70 S. Van Buren St.
  • December 16
    Brown County Schools Board of Trustees
    6:30 p.m. BC Intermediate School, 260 School House Lane