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Brown County request for proposals

REQUEST FOR PROPOSALS COUNTY OF BROWN

Brown County, Indiana, requests proposals for the provision of grant administration technical assistance services appropriate to the implementation of a grant from the Indiana Office of Community and Rural Affairs Community Focus Fund grant program using federal Community Development Block Grant funds allocated by the U.S. Department of Housing and Urban Development (HUD).  This program is funded by the Title I of the Housing and Community Development Act of 1974, as amended.

Description of Services Needed

Services should include; environmental review; financial records management; labor standards; project reporting and close-out.

Type of Contract

Brown County will execute a fixed price type of contract for these services that is contingent on the final commitment of grant funding.

Federal Requirements

Prospective offerors should note the successful proposer must meet the following terms and conditions:

1.  24 CFR Part 85.36.

2.  Title VI of the Civil Rights Act of 1964.

3.  Conflict of Interest (24 CFR Part 570).

4.  Access to records.

5.  Executive Order 11246 - Equal Employment Opportunity

6.  Executive Order 12138- Women Business Enterprise Policy.

7.  Architectural Barrier Act of 1968.

8.  Age Discrimination Act of 1975.

9.  Section 3 Clause - Housing and Urban Development Act of 1968.

10. Section 504 - Rehabilitation Act of 1973.

11.  Retention and Custodial Requirements (24 CFR Part 85.42).

12.  Executive Order 11063.

13.  Affirmative Action Program/ Plan.

14.  Davis Bacon and Related Acts.

The Indiana Office of Community and Rural Affairs has a 10% MBE/WBE goal for all projects funded with Community Development Block Grant funds.

Rate of Proposals/Qualifications

The proposal must include sufficient information regarding qualifications and determine that the grant administrator is qualified and experienced. The proposal should include the following:

1.  A description of expertise, experience and resources directly relevant and available for the proposed project.

2.  A list of similar projects previously completed.

3.  Resumes of professional staff members that will work on this project.

4.  Name of person to be in charge of project.

5.  Description of scope of services as per Description of Services Needed and proposed prices as per Type of Contract.

The proposal shall also provide the following information:

Name, title, address and telephone number of individuals with authority to negotiate and bind the proposer contractually, and who may be contacted during the period of proposal evaluation.

Award of Contract

Proposal Evaluation criteria shall include:

1.  Specialized experience or technical expertise of the organization and its personnel in connection with the scope of services to be provided and complexity of the project (30pts)

2.  Past record of performance on contracts, including quality of work, timeliness and cost control. (20 pts)

3.  Capacity of the organization to perform the work within time limitations, taking into consideration the current planned workload of the firm. (15 pts)

4.  Familiarity of the organization with this type of project or problems applicable to the project. (25 pts)

5.  Fees. (10pts)

If you are interested in providing the required services, proposals must be received by the Office of the Brown County Administrator, Dr. Michael Thompson, P.O. Box 37, Nashville, Indiana 47448 by the close of business on November 30, 2012.  Proposals received after this time will be returned unopened.  Each Proposal will be reviewed for completeness and clarity according to the above criteria.  The proposal must be submitted in writing in a sealed envelope labeled "Administration Proposal".

Brown County may or may not negotiate the fee schedule with one or more offers.  The County reserves the right to reject any and/or all proposals.  The County is an Equal Opportunity Employer.  The contract is tentatively scheduled to be awarded by the County in December 2012.  Offerors  may desire additional information, a site visit, or clarification regarding the project.  If so, please contact the Brown County Administrator's Office at 812-988-4901 during regular business hours.

John Kennard, Commissioner President

12-321  31600327  11/7/2012

  • September 1
    Euchre
    6 p.m. Sycamore Valley Center, 746 Memorial Drive (fairgrounds)
  • September 1
    Open 12-step meeting in New Bellsville area
    8 p.m. Harmony Baptist Church, 3999 Mt. Liberty Road, New Bellesville
  • September 1
    Time for inner peace set at local church
    5:30 to 7 p.m. Parkview Church of the Nazarene, 1750 State Road 46 East
  • September 2
    Woodworkers Club
    7 p.m. Library, 205 N. Locust Lane
  • September 3
    WRAPS
    7 to 9 p.m. Library, 205 N. Locust Lane
  • September 3
    Brown County Schools Board of Trustees
    6:30 p.m. BC Intermediate School, 260 Schoolhouse Lane
  • September 3
    Future of rural places subject of talk
    5:30 p.m. Brown County Inn, 51 State Road 46 East
  • September 4
    Farmers market in Bean Blossom
    4 to 7 p.m. St. David's Episcopal Church, 11 State Road 45 at 135 North, Bean Blossom
  • September 4
    Bingo
    6 p.m. Fruitdale Fire Station, 5200 State Road 135 North, Bean Blossom
  • September 5
    Euchre
    6 p.m. Sycamore Valley Center, 746 Memorial Drive (fairgrounds)
  • September 5
    BCHS class of 2005 reunion slated
    3 to 6 p.m., 8 p.m. Deer Run Park; Salt Creek Golf Retreat, 2359 State Road 46 East
  • September 6
    Read to dogs at the library
    2 to 3:30 p.m. Library, 205 N. Locust Lane
  • September 8
    Open 12-step meeting in New Bellsville area
    8 p.m. Harmony Baptist Church, 3999 Mt. Liberty Road, New Bellesville
  • September 8
    Peaceful Valley Heritage meeting
    6:30 p.m. BCCF, 209 S. Van Buren St.
  • September 8
    Retired teachers
    noon Hotel Nashville, 245 N. Jefferson St.
  • September 9
    Nashville Town Council
    6 p.m. Town Hall, 200 Commercial St.
  • September 12
    Free community breakfast at Sprunica church
    8 to 10 a.m. Sprunica Baptist Church, 3902 Sprunica Road
  • September 12
    Bible camp planned
    8:30 a.m. to 2 p.m. Shepherd of the Hills Lutheran Church, 5802 Old Settlers Road behind Brownie's restaurant
  • September 17
    WRAPS
    7 to 9 p.m. Library, 205 N. Locust Lane
  • September 18
    BucCornEar Festival fundraiser returns
    4 to 8 p.m. JTFD, 4831 Helmsburg Road, Helmsburg
  • September 18
    'A Miracle for You' services with evangelist Jerry Holland
    7:30 p.m. The Pentecostals
  • September 19
    BucCornEar Festival fundraiser returns
    8 a.m. to 8 p.m. JTFD, 4831 Helmsburg Road, Helmsburg
  • September 19
    'A Miracle for You' services with evangelist Jerry Holland
    6 p.m. The Pentecostals
  • September 20
    'A Miracle for You' services with evangelist Jerry Holland
    2 p.m. The Pentecostals
  • September 28
    American history DVD to play at library
    1 p.m. Library, 205 N. Locust Lane
  • October 4
    Read to a dog at the library
    2 to 3:30 p.m. Library, 205 N. Locust Lane